QA Assessor Private Limited (QA ASSESSOR) is legally obligated to maintain confidentiality and privacy of all personal and commercial information and records under the Privacy Act 1988 and the Indian legal rules contained in that Act.
QA Assessor will follow the Indian legal rules in all matters relating to the collection, secure storage, use and disclosure of all information and records, whether personal or commercial in confidence as gathered by authorized personnel for the purposes of conducting certification and audit business.
All personal or commercial information received by, or available to, QA Assessor, its’ directors, committee members, employees, or contractors while conducting audit activities, other certification activities, or conducting business with an organization for any other reason will be regarded as strictly confidential and shall not be divulged to any third party and managed according to the Indian legal rules. This includes any information obtained about the client from sources other than the client, such
as from a complainant or regulators.
When QA Assessor is required by law or authorized by contractual arrangements (such as an accreditation or regulatory body), QA Assessor will release the required confidential information as advised. The client or any individual concerned will, unless prohibited by law, be notified of the request and the type of information provided.
Where an organization is reasonably assessed to be operating contrary to legal or regulatory requirements or has operating practices that pose, or potentially pose, a danger to their participants, the community, QA Assessor employees and contractors or the environment, QA Assessor reserves the right to immediately report any incident to the relevant authority verbally and in writing. Such reporting will be undertaken within established timeframes by the officer or contractor on site immediate after authorization by the executive manager who will grant personnel immediate verbal and then written permission.
All records required for the purpose of conducting business and for certification purposes will be retained in a secure manner on local password protected servers and accessible to QA Assessor authorized employees and contractors only. Contractors, when conducting their contracted audit activities with an organization, will have authorized, time limited access to any information and records that are relevant to that contracted activity.
Records of all activities relating to audit or other related activities kept by QA Assessor will only be made available to organizations or persons who can demonstrate in writing a legitimate (and legal) right to view those records. All directors, committee embers, employees, and contractors will be required to agree to QA Assessor Confidentiality Policy sign an annual Confidentiality Agreement.
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